Copy the identity fields without translating them
SAMR's implementing rules, Article 23, specify the information carried on a business licence. Layout and labels can vary by entity type. Preserve the Chinese spelling and the entire identifier when searching.
- 名称 — Legal name: copy every Chinese character, including the company suffix.
- 统一社会信用代码 — Unified Social Credit Code: copy all 18 characters, including letters.
- 法定代表人 — Legal representative: this person is not necessarily the salesperson or owner.
- 类型 — Entity type: record the legal form rather than treating it as a manufacturer/trader label.
- 住所 — Registered address: useful for matching, but not proof of a factory location.
- 成立日期 — Establishment date: distinguish it from the date the document was issued or replaced.
- 注册资本 — Registered capital: preserve both the currency and units.
- 经营范围 — Business scope: a registered description, not proof that every listed activity is currently performed.
Use an independent lookup
Open GSXT yourself and search using the legal name or USCC. Follow the site's normal access checks. Compare the returned identity, status, address and other available registration fields with the document. If you cannot retrieve a record, record the check as incomplete; do not treat an access failure as evidence that the company does not exist.
A commercial company-search service can help locate a candidate. Keep a note of which source you actually used and when. A provider result and an official registry result should not be described as the same check.
Interpret the fields before deciding
Registered capital is not a balance-sheet cash figure. SAMR explains that the amount on a licence need not be the paid-in contribution. Separately, a broad business scope does not establish equipment, workforce or production capacity.
Unit example: 100 万人民币 is RMB 1,000,000. Missing the ten-thousand multiplier changes the amount by a factor of 10,000. Keep the original value alongside the English rendering.
Work through a mismatch
Illustrative example, not a real supplier: a licence and a retrieved record have the same USCC but different addresses. Record the two addresses and document dates. Ask for the current licence and evidence of the registered-address change. The shared code supports investigating continuity; it does not justify silently replacing one address with the other.
If the USCC differs, first check for a copying error. If it still differs, treat the records as an unresolved entity mismatch. Do not combine one company's history with another company's quotation.
Keep a small verification record
Save the source URL or document reference, lookup date, Chinese name, USCC, matching fields and discrepancies. End with a narrow conclusion such as: legal identity matched to the retrieved record; salesperson and beneficiary not checked.
Ask the supplier which legal entity signs the contract and receives payment. Matching a licence does not authenticate a bank account or a changed payment instruction.